- [Gini] 95% of the time instant search does what I need,

but occasionally I need a more powerful version of search,

and I have one called advanced find.

There are two ways to get to it.

First, if I'm here in search already,

I can go to search tools, advanced find.

I can also from anywhere in Outlook

hold control and shift and hit the letter F

and open the advanced find dialogue box.

Check it out.

So I can search here for messages,

but I can also search through

any type of Outlook item,

my calendar, which is appointments and meetings,

contacts, files,

and Outlook and Exchange notes and tasks.

I can search in my inbox,

but I can specify that I want to search somewhere else.

And if I click the browse button,

I get to multi-select in here.

So I can say search in my inbox and my sent items.

By the way,

if I believe that what I'm searching for

might have been deleted,

I can also search in my deleted items folder.

When I am searching my current mailbox here

with instant search,

it is not searching deleted items.

It's searching every other folder, but not deleted items.

So if I wanted to search through deleted items,

this is one way to do it.

This dialogue then,

once I've established my scope,

the type of items I'm looking for,

and where I want to search,

I have three tabs that allow me to build criteria

and they're held as I go from one tab to the next.

So my job is to work the messages

more choices in advanced tab,

until I have built what I'm looking for.

First I can search for specific words,

and if I've been in this dialogue recently

there'll be some words on the dropdown.

But if I were searching, for example,

for mobile solar I can do that,

and then I can specify,

do I want to look for it in the subject field,

in the subject field and the message body,

or in all the frequently used text fields,

and there are a fist full of these.

The frequently used text fields include

to, from, and so on.

As a matter of fact, if you want to see where that list is,

and I click in the instant search box,

click the dropdown,

and those are really

most of your frequently used text fields right here.

But Control + Shift + F,

I can also limit the search to the subject field,

subject field and message body,

to who it's from,

to who it was sent to.

I can specify sending scope.

I'm the only person on the to line.

Isn't that cool?

Sent only to me.

I'm on the to line.

There might or might not be other people there,

on the CC line, might be other people.

The time is originally set to none,

so when it was received,

and then you can set anytime,

yesterday, in the last seven days, last week, this week.

And if you want another choice other than these

wait till we get to the advanced tab.

But the default right now, none really is

it was received at any time.

If I go to more choices,

I can find based on particular categories

and other tags,

messages that are unread,

messages with or without attachments.

You may have used some of these options with instant search.

You can search and match the case of the search term

that you enter.

Then finally, you can search for items by size.

For example, if you know that you don't remember anything

about a particular message

except it had a really huge PowerPoint attached to it,

then what you could do is you could say

greater than and put in a number

that you think will filter out most of the other messages,

and then you could also specify some other criteria

about attachments, right?

Or you could say that actually has

one or more attachments as well.

Finally, we get to the advanced tab,

and here you can build

whatever super specific criteria you want.

So you could say, I know for example,

that this message,

the sensitivity of it was set to private,

and whenever you define criteria,

the next thing you need to do is add them to the list.

So you are building a set of criteria

through all of these tabs,

a message where I'm the only person on the to line,

and where the sensitivity equals private.

And when you have added all the criteria you wish,

you simply click find now,

and the search results, if there are any,

will be returned here.

I'm going to remove that sensitivity,

go back to I'm the only person on the to line,

and I'm going to search for the words mobile solar,

and now click find now,

and notice this is what my search results look like.

Why did I only get one this time?

Because I said I'm only looking

for these two words in the subject field.

If I want to create a new advanced search after this

I can click new search.

If I simply close this dialogue,

and if I then open the dialogue box again,

Control + Shift + F,

it's been cleared out.

This search is gone.

So whatever searching I want to do while I'm there,

I should finish it all at one time

so that I can then click find now

and execute my advance find.

(upbeat music)