Google Docs - Full Tutorial 2018 - VoiceTube: Learn English through videos!

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If you want to create a Google Doc, the first thing that you want to do
is go to docs.google.com in your browser and that'll bring you to the starting
page of Google Docs.
There's just a few things I want to point out here.
You might not see anything in the recent documents
if this is your very first time, but what you will see here is two different
options to start with.
You can start with a blank document, which is what
we're going to do, or you can start with a template.
These templates will have a little bit of content and some
styling done in them already and they could be super helpful.
But, we're going to start from scratch so that we can show you
what to do.
I've left clicked on blank and it brings up this clean slate.
There's no title yet so let's go up to the title and let's just give it the name
of Tutorial.
Once you type it, if you click out of it, it's saved with that
new name in the cloud in your Google account.
You don't have to go to File and Save.
There is no option to save here because every time you type or change something,
that's saved automatically.
Let's get out of that menu.
Left-click on the document again.
The blinking cursor means that it's just waiting for you
to type.
Some of the basic formatting is already done for you.
There's a standard font selected, standard font
size, and it's waiting for you to type normal text.
Normal text would be the body of the document.
If I take my mouse and I left-click and drag, this is
the way that you select text if you want to change all of it.
Let's just say that this is actually going to be the title.
Go up to where it says Normal text.
These are preset styles.
Let's just change it to a title.
Sorry guys, that's actually the title of the document.
Then, at the end of the line, when you're done with that line, you're ready to start
a new one.
If you hit the enter key, then Google knows that you've moved on and
it's back to normal text again.
Let's say this is the body of the document.
I'm going to do a second line here as another paragraph and I'm going to use
this to show you a few things.
If you notice the spacing in between the title and the first paragraph is a lot larger than
this first paragraph and the second paragraph, that's all controlled by these
styles but you can also control them by going to Format and Line spacing if you want
more or less space before and after your paragraphs.
It's much better to do them here than doing something like if
you go to the right and you press enter again.
At this point, we have the title and we have some body text.
We're going to add a few more things and it's going to
make it easier to see what's going on if we go to view.
Let's just open up the document outline.
It's going to come on the left hand side and it's going to
show you the different parts of your document.
Let's go to the beginning of the body and we want to insert a line above
the body text and below the title.
I'm gonna type the enter key right now.
This is giving us a space in here.
Let's go into that space.
We're going to say Part one: The Start of it all and
I want this to be a header so go to where it says normal text, these are your styles,
and let's get it a heading 1.
As you can see, the document outline is starting to build out right now.
Here's your title.
If I click on that, it'll bring the cursor up to it and, if you
go down to part 1, it'll bring the cursor down there now.
Admittedly, you only have one heading and one title.
The outline is a little bit excessive right now, as you can see what you're
doing.
As you start to build out your story, the outline's going to be a little
bit more helpful.
If you have a second header now, you're going to start seeing
it there.
Let me go back to the body text.
I'm going to hit enter again and I'm going to put in another type of header.
So, make this a Heading 2.
If you look at the document outline, it's going to be
helpful.
It's going to indent the second header because it's a Heading 2.
When you go back to a Heading 1, it's going to be more of a main part.
If you ever do a table of contents, it's going to look a lot like your outline.
This is going to give you a preview of the structure.
Now I'm going to bring up a document that has a lot more text in it
so we can go over a couple of different things that you might want to change.
Let's go to file and I brought it up here.
I just called it Example Basic Document so you know what it is.
This is an example document and I have a few different things going on here.
One of the things is there's a Heading 1, which we went over, then there's some body
text, then I had another header and I wanted to put it on a second page.
If I scroll down, you'll see it.
But, I didn't just hit enter a bunch of times until it went
on the second page.
If you do that, and you add text later, it's going to push
everything down and create a problem.
You actually want to go to Insert break and do a Page break.
It's already done.
If I do it again, and I'll actually have two page breaks, but
that's the proper way to add another page.
If you backspace, it'll get rid of it.
So, just do that now I only have two pages again.
If you look at these paragraphs.
I'm going to highlight all three of them by left clicking with the
mouse and dragging, these are justified on the right, but the last one isn't.
There's two different types of alignment going on here.
Let's select the third paragraph and I'm going to zoom out a little
bit.
The menu bar shows all the options.
Let's look at the different alignment.
If I left-click on a line, the first two paragraphs are justified.
If you look at this little icon, you see that the right-hand side is lined up but
this paragraph is left-aligned.
If you justify these, it'll add a tiny bit of space in between each word.
Just enough so that it pushes the right-hand side
to be equal.
If we want to apply that to third paragraph as well, just go to
alignment, click justify, and there you go.
That's done.
There's no enter key after each of these lines, you just keep
typing.
Use your spaces and letters as usual, and then you apply this styling
afterwards.
If you try to do that by using the space bar and the enter key,
things won't work out very well for you.
If you want to do some custom styling, let's just select this first paragraph and
let's say hey this normal text styling is great but I really
want it to be italicized.
You can control all of those attributes by these options
that are in the middle of the menu bar.
We could just select italics.
Click on it.
Only the paragraph that you highlighted will be italicized.
If you also want the second one to be exactly like this first one, just go to the first
paragraph, click on the format painter, and then go to where you also want to apply
that style.
Select it and it'll paint the format from the first paragraph
on to the second paragraph.
The last basic thing that I want to go over that Google Docs will do for you is
that it will format a list.
Sleeping bag, a pillow, and a tent are the types of
things that I want for this weekend.
This is a list of things, and if it's fine this way, then just leave it.
But, there's a couple different options on how you
can make it look like a list.
I've left clicked, I've selected selected all three of
the lines so that Google Docs knows what I'm wanting to format.
My options are that I can create it as a numbered list, and
if I use this little drop-down there's different types of numbered list so
you can have main steps be a number and then sub steps be a letter and so forth,
or you could go over to just the bulleted list option.
I just left-clicked it.
You can see that it applied it.
There's different types of bulleted lists as well.
The one that I've applied, if you use the sub
item, it's going to be an open circle.
Let's add one here so you can see it.
I'm going to press enter after sleeping bag, then I'm going to press
tab.
That's going to get me to a second level of this list.
We want it to be a warm sleeping bag because it's
the fall and it's going to get down to 40 degrees Fahrenheit tonight.
As you can see, we've made a beautiful document.
That's all the basics that you need to know to type a paper and have it look good.
We're using Google Docs and we're going over the formatting options
for a document.
Let's focus on this first paragraph.
We want to have just a first line indent.
If you hover over this rectangle and the triangle, it's
going to show you the top one's first line indent and the bottom one is the
left indent for the entire paragraph.
If you have the regular looking mouse icon, you're on one of those two.
If you go up a tiny bit more, you're going to get
that left right arrow and that's changing the margin.
We're going to circle back to that in a minute.
Right now we're going to be on first line indent.
If I use the left mouse key and I drag it over to a
half an inch, that's gonna do just what hitting the tab button does.
It'll give you a first line indent on this paragraph and only on this paragraph because
it's all that you had selected.
If you want it on others, select all those paragraphs before you do it.
If you want the entire paragraph to be indented
on the left or the right.
Let's do the right this time.
Go over to the triangle, left click on it, and drag it.
We'll move that an entire inch.
We start at six and a half.
Let's go to five and a half.
There you go, that's changed the indentation for that pair.
But, if you want to do this for the entire document, you
would do that by changing the amount of this gray area.
This gray area is called the margin.
It's not called the indentation.
The easiest way to get to it is by going to File and then Page
setup.
These are your default settings.
Sometimes the left might be larger than the right, especially if you want
to accommodate for something like hole punches, if you're back in 1985.
This is where you can also change your orientation.
If you want it to be on its side, if will be
landscape.
Do that here.
Oriented the other way.
Go back to page setup.
We'll change it back to portrait.
But, if we wanted to change the left margin to
three inches, do it here and it will change it on the entire Doc,
not just a particular paragraph.
We're gonna change that back by just doing undo.
Let's move our page orientation back to portrait here.
It was on landscape let's move it to portrait.
We're back to where we started.
If you wanted some of your content to be in columns, let's select
say these three paragraphs, and just go to Format and choose Columns.
Let's put it in three columns and it automatically does it for you.
There's a couple options that you can do that I
think make it look a little bit better.
If you go to columns and more options you can put lines in between them.
You could also change the spacing in between the columns.
But, if I click apply for the lines, it just makes it a little bit
visually easier to see.
Once you have the document looking the way that you
want it, you might want to have page numbers or headers and footers.
Those are pretty intuitive in Google Docs.
The area above the beginning of the document body.
If I hit my up arrow right now, I can't go any higher.
That's where your header resides.
To get there just take your mouse and you left-click in it.
If you wanted this to the left, you would use the same alignment options to
move it to the left.
If you wanted it bigger, let's say, just change it to a
subtitle and then type in what you want.
By virtue of it being a header and not part of the body text, it's going to repeat
on every page.
So, if I scroll down to the second page, that header is also on
this page.
But, if you want the first header to be, let's say blank, but you want
a different header on the subsequent pages, you would just use that
check mark and then go down to the second one and put in your header.
If we scroll down to page 3, you can see that that header is going on all the subsequent
pages.
But if we go back to page 1, you can see it's not on first page.
The other thing that you can do that's a nice built in function for Google
Doc that can save you a lot of time is to insert page numbers.
We go to Insert and Header & page number.
We've already done the header.
You do a footer the exact same way.
It just goes to the bottom.
Let's do page numbers and for this particular document, let's say we don't want
it to start numbering until the second page, but we want it in the upper right
hand corner.
Let's left-click on that option and you see we're on the first
page but nothing is showing up there.
If I scroll down to the second page, it starts at one and then gave me a
two on the third page.
Another thing that you might want to format on your
document, and we'll just do it on this second paragraph, is the line spacing.
If you go up to the Format and you go to that
Line spacing option, there's a couple different things going on here.
The default is at 1.15 and what that's doing is putting enough space in here so that
your eye can read the text without it looking cluttered.
You can change it to single if you need to squeeze in a
lot of typing.
This is going to be a little bit harder to read.
You see it's still not that bad.
If you want to space it out, just choose double spacing.
An important thing to note here is that if you want more space before and
after the paragraphs, I wouldn't do it by pressing the enter key more.
A shortcut way to do it, just hit the Enter
key right?
You get more space here.
I'm going to backspace.
I'm going to undo that.
The better way to do that, because you're going to be doing it multiple
times through whole document, is to change the spacing before and after the
paragraph.
Let's go to custom spacing to see this a little bit better.
There's your default spacing right.
Before it's zero and after it's ten.
If you change the after to 20, see the amount of space now.
If I click apply, you see a little bit more.
Those are your kind of next-level options for formatting
a document.
In part one, we showed you how to format the text and how to use
default styles.
Now we've gone over the paragraph styling and the page setup
options.
If you're using Google Docs, there's a couple different built-in ways
to use navigation within your document.
We're going to go over inserting links and then we're also going to use bookmarks
to use with those links.
The first type of link that we're going to go over is an internal link to
another part of the document that's just generated by the structure of the
document.
I'll show you what I mean.
We want to link the day-to-day lives.
Let's go to Insert, Link to another part in this Google Doc.
It's already a headings so we're going to left-click on the
arrow.
There's a header in my document that's called Day-to-Day lives.
These other items are the first sentences of other paragraphs I just filled it with
Latin just so it wasn't distracting.
That's where these are coming from.
We're going to select the header Day-to-Day Lives, we're going to click apply,
and now you need to change it to viewing mode to get it to work.
Now I'm acting as if I'm viewing this document, not
creating it.
When I hover over day-to-day lives, you'll see that the
cursor will change to the to the hand with the finger pointing out.
That indicates it's a link.
If you left-click on that, it'll bring you down to the
section of the document that starts with this header.
That's all you need to do to link to a specific part of a document.
If you have a part of a document that you want to link to that is
not the start of section, we're going to do that.
Let's just say, we're going to come back to editing, we're going to
highlight the sentence, I'm going to insert a bookmark, and it's done.
You'll see the little image of a bookmark here.
I'm going to insert a link and now an option comes up for bookmarks.
This wasn't here before because there were no
bookmarks when I was looking for the headings.
We'll select a bookmark, left click on the arrow to drop it down to expand
bookmarks to see which ones available right now.
We just have one and we'll left click on that.
Now this link is going to go to the bookmark that we
just created.
Let's click apply to put it in the document.
We'll go back to viewing and we're going to hover over more about their
habitats.
Left-click on it.
It brings me right to that bookmark.
That's two different ways to control where internal
links go to in your document.
Another type of link is an outside link.
We're going to change it to editing.
Let's link to allturtles.com, but we're going to mistakenly think that it's just turtles.com.
We're going to go to Insert, Link and Google is going to search for turtles
and not find it.
It's going to suggest allturles.com.
Let's just think, oh yeah, it should have been that.
So let's left-click on allturtles.com.
It fills out the entire web address of allturtles.com.
You're going to see turtles, but it's going to link to
allturtles.com.
We need to go in and correct this link to say
allturtles.com.
Apply it and let's get rid of this little all here just by
deleting those three letters.
Now you have an external link to a website.
Let's change this to viewing and see how this works.
We'll scroll back down to it to find it.
We're going to left-click on it.
It will launch another browser window and bring you to allturtles.com.
If I'm using Mac, it might use Safari.
If I'm using Windows 10, which I'm using here, but if I have my
default browser set to Edge, it's going to bring it up in that.
All it is is a link and your system is going to determine
how it looks at it.
The last type of link that I'm going to show you
is a link to another Google document.
In this case, it's going to be a Google sheet.
We have some data in a spreadsheet here that I want to link to.
We're going to go over to the spreadsheet that I'm talking about and let's
just say it's this range.
Really not about turtles, let's just say it is.
We want to scroll down to get a link to this range, left-click on that, it's going
to paste it to your clipboard.
Come back to your Google Doc, switch back to editing.
I'm going to re-highlight this data in the spreadsheet.
Go to Insert, Link.
In this case, we're going to paste it in with the control V where it says paste
the link.
That will be the link to that Google Sheet, and within that Google Sheet,
this specific range.
You can see it in the URL, right there, if you look
closely.
We'll click apply.
Go back to viewing, come back in here as if we're the reader.
We're going to left click on the data in the spreadsheet, and
it's going to bring them to that range in this Google Sheet.
They'll see exactly what you're talking about.
It takes a while to load, but it's on my screen now, although it still says
working.
The range that you linked to is going to be highlighted.
So you're going to show the reader exactly what you
want to show them.
Those are several different types of links that you
can do and using bookmarks for some of them.
We're going to go through, step-by-step, how you insert a table of contents with page numbers
or with links and how you get it to format right with the indentations in the different
sections.
The easiest part, the first thing that you do, is you just go to insert -> table of contents.
Both of these are going to function exactly the same way as far as how we put them together.
So, for now, I am just going to choose with page numbers and at the end I'll show you
the links as well and just a couple of nuances about that.
So I just inserted a table of contents and this entire area inside the border is made
dynamically.
You're not really supposed to edit this.
It is produced from the formatting below.
So we're going to look at how this became the way it is with the sections here and the
sub-sections here and the page numbers.
The best way to look at that is through the Document Outline.
Go to Tools and go to Document Outline.
This is going to show you where your Title is and where your headers, your Heading 1
and Heading 2, are.
What I'm talking about it, this line is formatted as this style Title.
Table of Contents don't pick up Titles.
That's why it's not up here.
The next one is formatted as a Heading 1.
The Table on Contents is going to pick that up and so is this section and this section.
But, if you go down to where these are indented, and you look at the Table of Contents as well,
they're indented.
I didn't do that by creating a Table of Contents and hitting tab.
The Table of Contents does that automatically because if I go down to Kind Replenish, it's
a Heading 2.
If I make a Heading 3, you'll see that it indents even further.
Go back up to the Table of Contents, and you have to refresh it, click in here and hit
the refresh button.
It indented it even further.
So, if you just made a Table of Contents and you couldn�t figure out why it looks so
random, it's because it's being driven by the formatting.
Let's go back down to Kind Replenish, make it a Heading 2, it will bring it back to where
it was before.
If you want to make this look like a regular Table of Contents that you would find, I would
probably insert a page break right after it.
You could even title it Table of Contents.
You'll see I put that above the actual Table of Contents so it's not in the bordered area.
But, you can also format items in the Table of Contents if you want to.
It's probably best practice to format it right in your document so it gets picked up.
But, if you left-click on it, and you hit change, you can change the name of the header
here.
If I take that period off and I hit Apply, it doesn't actually change the document so
you can customize your Table of Contents.
It also made that a link, which I didn't want so just hit remove.
So that brings us to the second type of Table of Contents which we can do which is - let's
just delete this one first.
Let's get rid of the entire Table of Contents by right-clicking, and doing delete Table
of Contents.
I'm going to insert this Page Break again.
I'll show you how to insert a Table of Contents with links.
There's just a couple of things that work strangely about this.
I am in editing mode, you see that in the upper right hand corner.
If I go into the Table of Contents though, these links don't work.
You can't click on them.
It's because it thinks you're still creating the Table of Contents.
You can change or remove it, but you can't actually click on it.
But, if you share this with someone else in a view-only format, when they get this document
and they're viewing it, they'll be able to navigate.
If you click on one of the lines, I had to double-click that time, it'll go down to that
header.
So, the Table of Consents with links is probably more useful if you think other people are
going to be viewing this online, the Table of Contents with page numbers is more helpful
if you're going to distribute this in paper.
I hope that was helpful.
If you liked that tutorial, and you want to see others
like it, you can subscribe to my channel in the lower right-hand corner.
Thanks!