Many students live their lives on the smartphones

很多學生的生活都離不開智能手機

testing and messaging their friends on Facebook; sending pictures of

測試，並在Facebook上給他們的朋友發消息；發送圖片的。

good times and the not so good ones; communication is getting easier and

好的時候和不好的時候；溝通越來越容易，而且。

faster

更快

and when students are writing to their teachers, they sometimes forget

而當學生在給老師寫信時，他們有時會忘了

that there are things that they need to consider

有些事情是他們需要考慮的

Here, Joey's writing an email to her instructor Peter Bramley

在這裡，Joey寫了一封郵件給她的導師Peter Bramley。

She's been sick, and missed her class, and she doesn't want her attendance record affected

她生病了，錯過了她的課，她不希望她的出勤記錄受到影響。

She also doesn't want to miss out on anything important; let's see how she

她也不想錯過任何重要的事情，讓我們看看她如何

gets on

上車

Now, let me attend to some

現在，讓我來處理一些

of my emails

我的電子郵件

"Your student"

你的學生。

"I am sorry that I wasn't in class last week"

很抱歉，我上週沒去上課。

"I was ill and I can prove it"

我生病了，我可以證明這一點。

"Please tell me the content of the lesson"

請你告訴我這節課的內容。

"ASAP"

ASAP。

"I am so worried. Thank you"

我很擔心。謝謝你。

As you can see

如你所見

Mr bramley's confused and irritated by the email; he doesn't know who it's from

布拉姆利先生對這封郵件感到困惑和惱火，他不知道是誰發來的。

the content is unclear, and the tone is rude; all in all

語焉不詳

it is a very ineffective email that neither achieves its intention

這是一個非常無效的電子郵件，既沒有達到它的意圖。

nor leaves Mr Bramley with a good impression. There are a number of simple

也沒有給布拉姆利先生留下好印象。有一些簡單的

things that you need to consider

你需要考慮的事情

when writing emails to faculty members; let's take a look

在給教職工寫郵件的時候；讓我們來看看

First of all, consider your email address

首先，考慮你的電子郵件地址

The email address you use will create an impression

您使用的電子郵件地址會給人留下深刻印象

If you're writing to a faculty member your advised to use your PolyU account

如果你要給教師寫信，建議你使用你的理科大學賬戶。

Second, pay attention to the greeting; in general

其次，要注意問候語；一般情況下

use "Dear", followed by the family name of the person you are writing to

使用親愛的，後面跟上你要寫的人的姓氏。

plus the correct title; if your teacher is a lady

加上正確的頭銜；如果你的老師是一位女士的話

and you don't know her marital status use "Ms."

和你不知道她的婚姻狀況使用女士。

usually we use "Professor" only if the recipient

通常我們使用教授，只有當收件人是一個人時，才會使用教授。

holds that title, so check this first

擔任，所以先看看這個

Thirdly make sure your subject is clear

第三，確保你的主題明確

Teachers receive lots of emails every day condense the main idea of your email

教師每天都會收到大量的郵件，濃縮你的郵件主旨。

into a succinct subject, and use a noun phrase

成一個簡潔的主語，並用名詞性短語

where possible; for example if you are writing to ask for some ideas

在可能的情況下，例如，如果你寫信要求提供一些想法。

for an essay title, you might write "Request for Assistance in Titling my essay

對於論文題目，你可以寫請求協助給我的論文擬題目。

Fourthly consider the content move your email

第四，考慮你的電子郵件的內容移動

Establish some good will; remember

建立一些良好的意願；記住

that your teacher is a fellow human; it might be appropriate to write

你的老師是人類的同胞，不妨寫成

"I hope this email finds you well", or "Thank you for teaching

希望這封郵件能給你帶來好運，或者謝謝你的教導。

us this semester"; the key is to be sincere

我們這學期關鍵是要有誠意。

be clear and concise

言簡意賅

avoid mentioning details you think are unnecessary

諱莫如深

if you're sick and writing to explain your absence

如果你生病了，並寫信解釋你的缺席。

it might not be necessary to explain your symptoms

不必解釋你的症狀

however it might be appropriate to mention what the sickness is

然而，不妨說說是什麼病吧

refer to any attachments

參照任何附件

readers often may not notice

讀者往往會不注意到

that an email has something attached, so in the email

郵件中有附加的東西，所以在郵件中

you should refer them to the attachment; attaching the file

你應該參考他們的附件；將文件附加到

before you type in anything is also a good way to ensure

在你輸入任何東西之前，也是一個很好的方法，以確保

that you have attached what you intended; avoid excessive punctuation

語焉不詳

exclamation marks, smiley faces etc.

感嘆號

the best avoided since sending an email to your teacher requires a relatively

最好的避免，因為給老師發郵件需要一個相對的

formal tone

語氣

avoid typing your message in capital letters; this can appear like you are

避免用大寫字母打字，這樣會顯得你像

shouting

喊叫

and is considered very disrespectful; consider an ending to establish goodwill

並被認為是非常不尊重人的行為，可以考慮用一個結局來建立好感。

you want to finish on a positive and pleasant note

你想以積極愉快的方式結束工作

I look forward to seeing you soon would often be appropriate

我期待著早日見到你，將經常是合適的。

if the future classes coming

如果未來的班級

Finally, include and appropriate ending; you can use "Best regards" or

最後，包括和適當的結尾；你可以使用Best regards或

"Kind regards" here; "sincerely" would be best reserved for longer

親切的問候在此；真誠的最好留待更長的時間。

or more formal emails. Include the following at the end:

或更正式的電子郵件。在結尾處包括以下內容：

your full name and English name if applicable

您的全名和英文名（如適用

your course code; your class day

您的課程代碼；您的上課日期

and time; e.g. Monday 2:30 to 4:30

和時間；例如：星期一2:30至4:30。

when you finished your email

當你完成你的電子郵件

remember to proofread it before you send; you will be judged

切記校對後再發，到時見分曉

on your email, so try to spot any mistakes you've made

是以，請儘量發現你所犯的任何錯誤。

and check attachments before you send; it's also a good idea

並在發送前檢查附件；這也是一個好主意。

not to send an email when you're angry or emotional, but to wait

不發送電子郵件時，你生氣或情緒，但等待

until you've calmed down. So let's put these rules into action with Mr.

直到你冷靜下來。所以，讓我們先生把這些規則付諸行動。

Bramley's student. "Dear Mr Bramley"

布拉姆利的學生，親愛的布拉姆利先生。

"I hope this email finds you well"

希望這封郵件能給你帶來好運。

"I'm writing to explain my absence from class on March 2nd"

我寫信解釋我3月2日的缺課情況。

"which was due to an upper respiratory tract infection"

這是由於上呼吸道感染。

I have attached a medical certificate with this email"

我在這封郵件中附上了一份醫療證明。

"I will find out from my classmates what I have missed"

我會向同學們瞭解我錯過了什麼。

"and ensure that I study it. I look forward to seeing you next class"

並保證我學習。我期待著下節課見到你。

"Kind regards, Joey Chan"

Kind regards, Joey Chan

So, how's Joey's email this time? Clear, precise

那麼，Joey這次的郵件怎麼樣？清晰、準確

polite and effective. Her attendance record will remain intact

禮貌而有效。她的出勤記錄將保持不變

and she'll leave a good impression. By following these simple practices

和她會留下一個好印象。遵循這些簡單的做法

next time you email the teacher you can ensure that you get your message across

下一次你給老師發郵件時，你可以確保你的資訊得到傳達

and sharpen your communication skills for success both at University

並磨練你的溝通技巧，以便在大學裡取得成功。

and in your future workplace

以及在你未來的工作場所