- [Jole] So we're conditioned to things

coming in threes.

Think about some of our most favorite

stories, songs and movies.

Goldilocks and the Three Bears,

The Three Amigos, The Three Little Pigs.

I mean you have once, twice

♪ Three times a lady. ♪

I surely did just sing for you, I did.

Also phrases, blood, sweat and tears.

Stop, look and listen,

I mean, there's so many of these.

And basically our brains are just

used to things coming in threes.

We're conditioned to react

and remember things that come into three.

So always remember this rule

when you're making presentations.

So let me show you how we can apply

this rule of three to a presentation.

First of all, this slide here,

this was a slide full of maybe about eight bullets

and I cut it down into three main points here.

So these are the three points

that I think were the most important in this slide.

And so what I did was I took this

and then I even cut it down a little bit further

and just took out the most pertinent information

and just made these nice three little boxes, okay?

Okay, so the first thing I'm going to do

is go ahead and draw a rectangle.

And I'm just going to draw it right over our text.

And I'm just going to copy,

I'm just hitting Option + Shift to drag that over.

And these are misaligned but we'll fix that.

Option + Shift.

A little trick here when you have something that's too big,

you can group them and then move them this little trick.

Okay. And then we're going to send these to the back.

So right now we have these nice little boxes.

And what I'm going to do is just move this down

and we're just doing this super quick,

so I can show you

this stuff is bothering me but I'll fix it real quick.

So what we're going to do is just go ahead

and grab a photo down here.

We have some nice, lovely high res photos

that the client provided us.

And what I'm going to do is I'm just going to go ahead

and take this photo and resize

and just go ahead and make it the same width as the box.

And then when I move this down

and I'm just doing this real quick,

so I'm just going to copy the same picture,

just so you can see what it looks like with this format,

but just like so,

now you have a really clean format here

a really clean slide that looks way better than this.

Okay? So the same thing here,

I had another slide that had a whole bunch of fluff.

I cut it down. So I just did something like this,

where I just made it simple columns,

just putting the information in columns

and you can animate those

and it just looks way cleaner than this, right?

All right. And my next most favorite overused,

but very effective technique is to use icons

when I have the time.

So what I do is I have my three areas

and I'll draw a circle or some kind of shape.

And let's just go ahead and fill that with yellow.

No stroke. There we go.

And I'm just going to go ahead and create three circles.

Now I want to show you how quickly we can do this.

Now in PowerPoint now you can do a really cool thing

and that is to just go ahead and go to Insert

and then you can go to icons.

So let's say we were looking for this first one

is shifting employees.

So you already see, I have shift up there

and I think this graphic right here works pretty well.

So I'm just going to click it and you see

I will check mark, but I'm not going to insert anything yet.

The next one team adjustments.

So let's go to, let's just type adjust here

and see what we can come up with.

Okay. And we can use these sliders here

and I'll just check that.

And the last one less meetings, more time to work.

Let's just type in meeting and we can use this little

chat bubble.

So then once we insert those,

you can move them to where they go.

So I'm going to move this one here.

I'm going to move the adjustments here

and I'm going to move less meetings.

And then what I'm going to do is just make all of these

white.

Now look at that very quickly.

I just made a three icon format right in front of you

using icons right from PowerPoint.

Super, super easy.

Now the last thing I want to show you is simply

you can just use numbers.

It works really well.

It just shows an evolution here.

We have first step, and again, you can animate

these and which is great.

So you can show your first step here.

You have an arrow,

go to your second and then go to your next one three.

Just use 1, 2, 3.

And it's a very, very elegant solution.

All right. So the next time you create a presentation,

remember the rule of three.

It's going to get you out of trouble.

It's going to focus your slides down,

and it's just going to bring out the most

important information and create a format

that is going to be easily digested by your audience

(upbeat music)